The tips in this guest article are a perfect fit for anyone more introverted and at the stage in their career that connecting with, important people, is a win all the way around:
The Secrets to Emailing Important People
These are great tips to effectively email people you want to correspond with, and these tips are great for establishing contact with anyone. Don’t forget sometimes when people don’t answer email, it is best to pick up the phone and give them a call. Some people just aren’t that into internet communication, and will, unfortunately for some of us introverts, demand for phone time to talk.
It’s an art
First off, writing the perfect email is an art. You want to make it concise, articulate and friendly. It is easy for me to list these aspects, but it is much harder to balance all of them. How exactly does someone be brief without coming across as terse? It is not a simple question to answer, and it will vary from situation to situation. Of all those, being brief is the most important. Imagine that you have 100’s of email to answer a day, you don’t want to deal with someone who is taking their time at getting to their point.
Read it twice
Due to the complexity of sending an email that will get a response, you will want to revise and proofread. This will also avoid making grammatical errors that make it difficult for the reader to understand what you are trying to communicate. If the reader doesn’t understand what you are trying to say, it can be difficult for them to respond. Frequently, if you are unclear in your message the recipient of your email will feel like you couldn’t be bothered to think out what you wanted from them exactly.
Find the best moment
Timing is key on email. Sometimes people are busy and other days they are not. On the less busy days they are much more likely to want to correspond then days when they are swamped. If you don’t get a response from an e-mail it can be good to follow-up with another email asking the persons availability. Sometimes people need reminders and a little bit of nudging for them to put your e-mail in their to-do list. Don’t email obsessively, but maybe try a different time of a day or a different day of the week.
Research the person
Beyond composing and sending the email, you want to know about the person you are email. Do your homework! There is nothing more rude then trying to interview someone, and not knowing basic information about them. This tells them that you couldn’t spend the time to google or research them. Also, like most things in life, “please” and “thank you” go a long way. Make sure you show your gratitude for the person willing to dedicate sometime to answering your email.
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Art, proofreading, timing and researching – all within the introvert preferences.